Marlo - Core flows

Marlo’s end-to-end core flow

Marlo unifies maritime departments across Chartering, Operations, Finance, and Analytics with a tightly integrated, workflow-driven platform. Fixtures created in Chartering are handed off to Operations for execution and tracking. Operations generate billing data, which is then sent to Finance for invoicing, approvals, and accounting integration. Each step is status-driven, validated, and auditable. Analytics provides visibility across modules with decision-ready reports. Marlo’s modular design ensures a seamless data flow, eliminating duplication and enhancing collaboration between departments.

Core modules overview

Chartering

The Chartering module in MARLO empowers the chartering team to plan, evaluate, and execute profitable chartering decisions. It supports the creation and analysis of Estimates, Cargoes, Voyage Fixtures, and Time Charter agreements, all of which contribute to effective voyage planning.

MARLO’s Chartering workspace includes powerful built-in tools like Estimate Builder, Cargo Schedule, Vessel Scheduling, and Time Charter Module—enabling your team to assess multiple commercial scenarios quickly and optimize every fixture for profitability.

With MARLO, Chartering teams can:

• Compare voyage profitability using real-time rate inputs

• Schedule cargoes and vessels efficiently across timelines

• Manage vessels and cargoes with full visibility

• Build and evaluate Time Charter deals with accurate cost modelling

MARLO helps you turn commercial opportunities into smarter voyages—faster.

Operations

The Operations module in MARLO gives operations managers full control over daily vessel and voyage operations. From fleet scheduling to voyage execution and monitoring, MARLO centralizes every key detail, helping teams respond faster and operate more efficiently.

With real-time access to voyage schedules, port calls, and operational data, managers can evaluate scenarios, track voyage progress, and make timely decisions in a dynamic maritime environment.

MARLO also streamlines post-fixture tasks. Operations managers can:

• Create Freight Invoices, Hire Invoices, and Commission Bills directly from voyage data

• Track laytime and demurrage using a dedicated Laytime Calculation tool

• Monitor bunker consumption, delays, and port costs in one unified workspace

• Collaborate across teams with system-generated alerts and approval workflows

From voyage planning to final billing, MARLO simplifies operations and boosts visibility, so every voyage stays on course.

Finance

MARLO’s Financials module brings together all financial data from Operations to support accurate, compliant, and efficient accounting workflows. It’s built to help accounting teams manage invoices, bills, payments, and audits—all in one integrated system.

MARLO supports flexible approval flows, allowing teams to:

• Assign different users for invoice creation, approval, and release

• Sync approved invoices and bills with third-party accounting platforms like Xero, QuickBooks, Zoho Books, and more

• Code transactions to specific General Ledger (GL) accounts

• Manage overpayments, vendor credits, and reconciliation with ease

Once transactions are posted, MARLO enables post-processing approvals and generates audit-ready financial reports to ensure full visibility and compliance.

With automated syncing, smart validations, and centralized controls, MARLO empowers accounting teams to move faster, without compromising accuracy.

Banking

MARLO’s Banking module gives maritime companies a smarter way to manage money—across currencies, countries, and counterparties. Built for charterers, operators, and finance teams, it centralizes accounts, payments, FX, cards, and bank integrations in one platform.

What you can do with Banking in MARLO:

• Open global business accounts in key currencies to manage voyage-related and operational payments.

• Send fast, cross-border FX transfers with real-time exchange rates and transparent fees.

• Issue and manage corporate cards for port charges, bunker payments, and operational expenses—track and control them in real-time.

• Integrate your existing bank accounts to MARLO for unified cash visibility and streamlined reconciliation.

• Sync all financial data with accounting tools like Xero, QuickBooks, Zoho Books, Sage, and more.

With MARLO, you can connect your financial workflows directly to operations, saving time, reducing manual work, and improving cash flow oversight.

Analytics

MARLO’s Analytics module transforms maritime data into actionable insights—helping CXOs, chartering managers, and finance teams make smarter, faster decisions.

From real-time credit scoring to voyage-level profit tracking, MARLO brings clarity to commercial, operational, and financial performance across your business.

What you can do with Analytics in MARLO:

• Visualize key metrics across three powerful dashboards:

   

  • Overview Dashboard for CXOs: See the number of live vessels, ongoing voyages, alerts, payment/invoice approvals, a payment calendar, and curated dry bulk and tanker news—all in one glance.

  • Operational Dashboard: View a Gantt chart of past, current, and upcoming voyages. Analyze performance across seven tabs—P&L, Chartering, Operations, Charterers, Bunker Suppliers, Port Agents, and Brokers—to track profitability and responsibilities.

  • Financial Dashboard: Monitor company credit score, valuation, loans, covenants, receivables, payables, top debtors, and creditors in a unified workspace.

• Track cashflow health across voyages and charters to maintain liquidity and anticipate shortfalls.

• Access live vessel and company valuations, tied directly to operational and market data.

• Review counterparties’ credit scores before deals to minimize commercial risk.

• Get real-time sanctions alerts for vessels, ports, and trading entities to ensure global compliance.

MARLO’s Analytics module delivers the visibility you need to reduce risk, increase returns, and navigate market changes with confidence.

Industry modules

1. Sanctions

   Monitor vessels, counterparties, and transactions against global sanction lists to ensure compliance with international maritime regulations.

2. Credit Score

   Assess financial risk by evaluating the creditworthiness of counterparties using internal data and external credit intelligence.

3. Market Rates

   Access up-to-date freight, bunker, and time charter market rates to support accurate pricing and strategic chartering decisions.

4. Valuation

   Determine the real-time and historical valuation of your fleet or chartered assets to support financial reporting and investor confidence.

5. CII Calculator

   Measure and monitor the Carbon Intensity Indicator (CII) rating of your fleet in compliance with IMO decarbonization mandates.

6. EU ETS

   Track and manage emissions reporting and allowances under the European Union Emissions Trading System, including voyage-level carbon costs.

7. Cashflow

   Forecast and track inflows and outflows across voyages, customers, and time periods to maintain liquidity and optimize working capital.

8. Statements

   Generate voyage- or contract-level financial statements including profit & loss, fuel expenses, and receivables for better financial clarity.

9. Receivables

   Manage customer invoices, track payment statuses, credit notes, and reduce aging debt with proactive alerts and automated workflows.

10. Payables

    Log vendor bills, vendor credit notes, and payment activities, ensuring complete visibility into your obligations and cost controls.

Data Solutions

Marlo integrates seamlessly with accounting platforms (like Xero, QuickBooks, Zoho, and more) to sync invoices, credit notes, and payments. Its open APIs and import tools ensure that data flows securely between systems—reducing duplication and enabling real-time visibility across teams.