This section outlines commonly used maritime/shipping terms and their equivalents within the Marlo Maritime Platform. It helps users align Marlo terminology with traditional shipping and accounting language.
A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z
A
Address Commission (ADCOMM)
A rebate or discount paid by the shipowner to the charterer or their agent, often calculated as a percentage of freight or hire. In Marlo, this is typically accounted for under commission bills or voyage cost breakdowns.
Agent
A third-party representative managing vessel operations at a port, including documentation, port disbursement accounts, and local coordination. Agents are logged in Marlo under voyage and commission-related entries.
Approval Flow
An internal routing process in Marlo used for invoice approvals. The flow ensures operational, chartering, and finance teams sequentially review freight or hire invoices before final submission.
Accounts Receivable (AR)
Money owed to a company by customers or charterers. Managed in Marlo under the Receivables module, including invoices, credit notes, and payment tracking.
Accounts Payable (AP)
Outstanding bills to vendors or agents. Tracked in Marlo’s Payables module where bills are logged by operations and reviewed by finance teams.
Actuals (Voyage Actuals)
Real-world costs and income incurred during a voyage. Compared against voyage Estimates in the P&L section of the Voyage module.
Agent Commission
A service fee paid to the port or chartering agent. These are recorded as Commission Bills in Marlo without requiring an approval flow.
Analytics
A powerful module in Marlo offering dashboards for Cashflow, Valuation, Credit Score, Market Rates, and Sanctions Screening, helping decision-makers track financial and compliance metrics.
Admin (User Role)
In Marlo, the admin has elevated permissions, including the ability to approve or reject invoices, manage workflows, and configure integrations.
Alerts (System Alerts)
Marlo system-generated notifications for pending approvals, invoice deadlines, voyage updates, and other critical actions. Displayed in the Overview Dashboard.
API Integration
The connection between Marlo and third-party software like Zoho Books, QuickBooks, or Xero for real-time financial data sync and automation of accounting tasks.
Asset Valuation
Valuation of vessels or fleets, calculated using loan exposure, ownership percentage, and market rates. Displayed in Marlo’s Financial Dashboard.
Advance Payment
A prepayment made before goods or services are delivered. In Marlo, such transactions are linked to invoice overpayments or credit note workflows.
Allocation (Loan / Credit)
In Marlo, this refers to mapping loans or credits against specific voyages or vessels. Useful for auditing and reporting via the Loans section.
Audit Trail
A log of all user actions and financial changes (currently an enhancement area in Marlo). Important for compliance and transparency.
Accounting Software Integration
Marlo supports integrations with popular accounting tools like Zoho Books, QuickBooks, Xero, and Sage Intacct to automate syncing of invoices, bills, and payments.
Approval Status
Stages of invoice validation in Marlo: Draft, Pending Approval, Approved, or Rejected. These control when Finance can send the invoice or log payments.
B
BAF (Bunker Adjustment Factor)
A surcharge added to freight rates to account for fluctuating fuel prices. In Marlo, this is typically factored into voyage Estimates and P&L calculations to ensure margin accuracy.
BBL (Barrel)
A unit of measurement used for liquid cargo and fuel. One BBL equals approximately 42 US gallons. Frequently referenced in bunker records in Marlo’s Bunkers tab.
Bank Account (Global/Virtual)
In Marlo’s Banking module, users can view balances across connected virtual bank accounts and currencies. Transactions can be initiated and reconciled directly in-platform.
Banking Module
A central Marlo feature that allows users to manage accounts, cards, pay vendors, and reconcile transactions, eliminating the need to switch between external banking platforms.
Bill of Lading (B/L)
A document that acknowledges the receipt of cargo and outlines shipping terms. While not created directly in Marlo, the B/L number is often referenced in freight invoices and voyage records.
Bills
Vendor invoices logged by the Operations team. In Marlo, bills do not require an approval flow and can be directly managed by Finance post-verification.
Bill Statuses
Each bill in Marlo moves through defined statuses: Logged, Overdue, Paid, or Partially Paid. These help Finance track liability and vendor relationships.
Bunkers
Fuel consumed by a vessel during a voyage. Marlo allows detailed entry of bunker quantity, supplier, port, and pricing in the Bunkers tab of each voyage.
Bunker Delivery Note (BDN)
A document issued by the supplier upon fuel delivery. Marlo recommends logging BDN details under the Bunkers tab to validate quantity and price against voyage budgets.
Bunker Supplier
The counterparty responsible for delivering marine fuel. In Marlo, bunker suppliers are linked to both voyage cost entries and payables for settlement tracking.
Broker
An intermediary facilitating the chartering of vessels or fixing of cargo. Brokers are recorded in the Cargo Book or Voyage Charter and may receive commission bills.
Benchmark Rates
Market-standard pricing for freight, hire, or bunkers. Marlo users can view these in the Analytics → Market Rates module to compare contracts against live benchmarks.
Balance Sheet Impact
Although Marlo does not generate a formal balance sheet, modules like Valuation, Loans, and Receivables/Payables provide the data needed for external accounting reports.
Brokerage Commission
Fee paid to brokers for fixing a voyage or cargo. In Marlo, this is logged as a Commission Bill, and does not pass through an approval flow.
Bunkering Port
A port designated for fuel loading. When entering bunker data in Marlo, users assign the specific port to each bunker lift for cost allocation and routing visibility.
Bank Reconciliation
Marlo supports manual and API-based reconciliation of in-platform payouts with external bank statements through integrations with accounting platforms.
Billable Cargo
Cargo assigned to a voyage for which an invoice will be raised. Marlo links this through the Cargo Book → Voyage → Invoice flow.
B/L Reference
A tracking or validation number derived from the Bill of Lading. Often referenced in Marlo’s invoices for documentation and counterparty proof.
C
CAF (Currency Adjustment Factor)
A fee applied to freight charges to offset currency exchange rate fluctuations. In Marlo, it’s considered during estimate creation for international trades.
Cargo Book
A module within Chartering where confirmed cargo fixtures are logged, tracked, and assigned to vessels and voyages. It’s the bridge between chartering strategy and operational execution.
Cashflow
A submodule within Marlo’s Analytics that provides projected and actual inflows/outflows based on invoices, bills, voyages, and loan obligations — vital for CFOs and finance managers.
Charterer
A party that hires a vessel for cargo transport. In Marlo, charterers are listed under counterparties and are linked to Cargo Books, Voyages, and Receivables.
Charter Hire Invoice
An invoice generated for TCO (Time Charter Out) voyages. Created by operations and routed via approval flow to Finance for processing.
Chartering Manager
A Marlo user role responsible for fixing cargoes or vessels, evaluating estimates, and managing cargo book assignments.
COA (Chart of Accounts)
A structured list of accounting codes used to categorize financial transactions. In Marlo, CoA mapping is critical for payouts and accounting syncs.
Commission Bill
A bill logged in Marlo to pay commissions to brokers, agents, or charterers. These do not require approval and are handled directly by Finance.
Credit Note
Issued when a customer overpays or when a partial refund is required. In Marlo, credit notes are tied to invoices and visible in the Receivables module.
Credit Score
A metric shown in the Financial Dashboard that reflects the company’s financial credibility, influenced by invoice/payment behavior and debt ratios.
CXO (Chief Experience Officer / Executive-level Role)
An executive user persona in Marlo, typically referring to C-level users like CEO, CFO, or COO who consume high-level insights via the Overview and Financial Dashboards.
Cargo Readiness Date
The estimated date cargo will be available for loading. Used in estimates and voyage planning workflows in Marlo.
Cargo Type
Classification of cargo (e.g., dry bulk, liquid, containerized). Essential metadata in Marlo’s Cargo Book and analytics features.
CP (Charter Party)
The legal agreement governing a cargo or vessel charter. In Marlo, CP references are linked through the Cargo Book and Voyage setup.
Compliance
Marlo’s tools for sustainability and financial governance — includes CII Calculator, EU ETS tracking, sanctions screening, and approval flows.
CII (Carbon Intensity Indicator)
An emissions performance metric required by IMO. Marlo calculates and stores CII scores per vessel based on fuel consumption and distance.
CO2 Emission Report
A sustainability compliance output calculated using Marlo’s voyage and bunker data — particularly useful for EU ETS and ESG reporting.
Cargo Quantity
Total volume or weight of cargo booked or shipped. Directly impacts freight revenue calculations in Marlo-generated invoices.
Counterparty
Any external party involved in a transaction — charterer, broker, agent, or vendor. Counterparty data is centralized in Marlo for voyages, payments, and sanctions compliance.
Cargo Itinerary
The planned sequence of ports and load/discharge events for cargo. Managed through voyage setup and is essential for estimate accuracy and operational tracking.
D
DA (Disbursement Account)
An itemized list of expenses submitted by the port agent for vessel port calls. In Marlo, Port DAs are logged under the Port DA tab within each voyage, and drive cost visibility and P&L accuracy.
Delay / Off-Hire
Time when a vessel is not earning revenue due to technical issues, congestion, or repairs. Logged in Marlo under the Delay tab, it affects voyage duration and profitability.
Demurrage
A penalty paid by the charterer to the vessel owner for exceeding agreed laytime at port. In Marlo, it’s calculated in the Laytime tab and factored into invoice generation.
Dispatch
The opposite of demurrage — a bonus paid by the shipowner to the charterer for quicker-than-expected cargo handling. Tracked in the same tab as demurrage in Marlo.
Dashboard (Overview)
A CXO-level summary in Marlo showing live vessel status, voyage alerts, pending approvals, market news, and financial indicators like payments and invoices due.
Dashboard (Operational)
A voyage timeline interface that provides Gantt chart views, voyage performance tabs (P&L, Operations, Brokers, Agents, etc.), and vessel schedule visibility.
Dashboard (Financial)
Used by Finance Managers and CXOs to track credit score, valuation, loans, receivables, payables, and top debtors/creditors — part of Marlo’s real-time decision engine.
Dry Bulk
Loose cargo (e.g., coal, grains, ores) transported in bulk vessels. Common cargo type in Marlo’s Cargo Book and Market Rates data modules.
Draft Invoice
An invoice created but not submitted for approval. Marlo marks it as “Draft” until an operations or chartering manager sends it for review.
Due Date
The agreed deadline for invoice or bill payment. In Marlo, due dates determine aging reports, overdue status, and financial dashboard alerts.
Data Sync
Real-time or scheduled data exchange between Marlo and external tools (e.g., Zoho, QuickBooks). Keeps accounting records up-to-date and reconciled.
Deviation
A change from the planned voyage route or itinerary. Though not a standalone module, deviations impact bunker use, delays, and final P&L in Marlo.
Document Upload
Invoices, BDNs, credit notes, and charter parties can include attachments in Marlo to support compliance and audit readiness.
Discount (on Freight)
A negotiated reduction in freight charges, often reflected in the final invoice in Marlo via freight invoice adjustments or credit notes.
Discharge Port
The location where cargo is unloaded. Logged in Marlo during voyage setup and used for voyage duration, laytime, and emissions calculations.
Dual Role (User Access)
In Marlo, some users have access to multiple workspaces or modules (e.g., Chartering + Finance), enabling cross-functional workflows with role-based access controls.
Document Number
A unique ID automatically assigned to invoices, bills, credit notes, or payments in Marlo for traceability and audit logging.
Dry Docking
Scheduled maintenance where a vessel is taken out of service. While not directly logged, it’s typically reflected in off-hire delays in Marlo.
Debtor
A party that owes payment for services rendered (e.g., charterer with an unpaid freight invoice). Marlo lists top debtors in the Financial Dashboard.
Disbursement Accounting
The financial management of port expenses submitted via DA. Marlo captures these under Payables and P&L, allowing proper accounting reconciliation.
Here’s the glossary for Letter E, following the same standard: 15+ detailed, relevant, SEO- and GEO-optimized terms, all connected to Marlo’s modules, workflows, or the broader maritime and finance ecosystem.
E
ECA (Emission Control Area)
A maritime zone where stricter environmental regulations apply to vessel emissions. In Marlo, ECA data is used during estimate creation and CII/ETS compliance tracking.
ECSA (European Community Shipowners’ Associations)
An industry body influencing regulations like the EU ETS. Marlo’s sustainability features align with compliance frameworks influenced by ECSA directives.
ETA (Estimated Time of Arrival)
Forecasted date and time a vessel is expected to arrive at port. Entered in Marlo during voyage setup; used for laytime, port DA, and operational Gantt views.
ETB (Estimated Time of Berthing)
The estimated time the vessel will berth at a port. Important for port cost planning and delay calculations in Marlo’s operational tabs.
ETD (Estimated Time of Departure)
The projected departure time from port, impacting voyage duration, bunker consumption, and laytime in Marlo’s voyage data.
Estimate
A Chartering module in Marlo where voyage profitability is forecasted based on revenue, port costs, bunker expenses, and vessel performance. Estimates are the foundation for voyage fixing.
EU ETS (European Union Emissions Trading System)
A compliance program requiring shipping companies to purchase carbon credits based on CO₂ emissions. Marlo provides a built-in calculator to help track and plan for ETS obligations.
Earnings (Voyage Earnings)
Revenue from a completed or in-progress voyage. Tracked in Marlo’s P&L tab and financial dashboards, factoring in freight, hire, demurrage, and other variables.
E-signature (Planned Feature)
A digital signing capability for contracts and invoice approvals. While not currently available, it is a roadmap feature for enhanced compliance in Marlo.
Edit Access
User permissions in Marlo that allow editing of invoices, voyage details, credit notes, and estimates. Controlled via role-based access settings.
Estimate vs Actuals (E/A Analysis)
A core reporting feature where planned voyage costs are compared with actual spend and earnings. Found in the Voyage P&L tab.
Emission Report
A generated output from Marlo’s Sustainability module summarizing CII, CO₂ output, and EU ETS performance by vessel or fleet.
Estimated Bunker Cost
Predicted fuel expense for a voyage, based on load ports, route, vessel speed, and market rates. Included in the Estimate module.
Export to Accounting
A key workflow in Marlo that sends approved invoices and bills to integrated accounting systems like Zoho, QuickBooks, or Xero.
Email Integration
Marlo’s ability to send invoices, payment reminders, or status notifications directly via email from within the platform (via Send Invoice or Notify options).
Entity (Company or Workspace)
A logical grouping inside Marlo representing one shipping company or a division. Workspaces can hold multiple vessels, voyages, and financial records.
Exchange Rate
Foreign currency conversion rate used when entering bills or invoices in multi-currency voyages. Marlo automatically applies exchange rates based on accounting integration settings or user entry.
Expense Line Item
An individual cost entry within a voyage or bill. Marlo allows granular tracking of port costs, bunkers, commissions, and more through these line items.
Earnings Before Interest and Taxes (EBIT)
Although not directly shown in Marlo, EBIT can be calculated using outputs from the P&L, Cashflow, and Loan modules.
F
FFA (Forward Freight Agreement)
A financial instrument used to hedge freight rate fluctuations. While not directly supported in Marlo today, its market influence is reflected in Analytics > Market Rates.
FAS (Free Alongside Ship)
An Incoterm meaning the seller delivers cargo alongside the ship at a port. While Incoterms aren’t directly editable in Marlo, FAS can influence freight rate decisions in estimates.
FOB (Free on Board)
An Incoterm where the seller delivers goods on board a vessel; buyer assumes risk from that point. Marlo voyage planning may reference this in Cargo Book comments or clauses.
Freight Invoice
An invoice generated for VCO (Voyage Charter Out) or TCI (Time Charter In) voyages. In Marlo, it’s created by the operations team, approved by admins, and sent by finance.
Freight Rate
The agreed charge per ton (or per voyage) for transporting cargo. Entered into Marlo during Estimate creation and drives P&L and invoicing accuracy.
Fixture
A confirmed cargo or vessel booking. Fixtures in Marlo are created through the Cargo Book, then linked to a specific vessel and voyage.
Finance Manager
A user role in Marlo responsible for managing receivables, payables, credit notes, payouts, and financial reporting. This role interacts heavily with the Financial Dashboard.
Financial Dashboard
A CXO- and finance-facing dashboard showing real-time data on receivables, payables, loans, credit score, company/fleet valuation, and top debtors/creditors.
Fuel Cost
A core cost component of every voyage. Logged in Marlo’s Bunkers tab and shown in both the Estimate and P&L for actual-versus-estimate analysis.
FX Gain/Loss (Foreign Exchange Gain or Loss)
Currency conversion differences that affect invoice or bill values. In Marlo, these are reflected in exchange rate fields during multi-currency billing.
Fleet Valuation
Total estimated value of all vessels in a company’s workspace. In Marlo, this is calculated in the Analytics → Valuation module based on loan exposure and vessel ownership.
FASB Compliance
Refers to compliance with accounting standards for financial reporting. Marlo supports this through audit-traceable invoicing, bill tracking, and integration with accounting software.
Freight Differential
A negotiated freight rate adjustment due to distance, cargo type, or market shift. In Marlo, this is often added as a separate line item in Estimate or Freight Invoice.
Fixed Voyage
A voyage that has been confirmed and is under execution. In Marlo, a fixed voyage connects a vessel, cargo book, estimate, and P&L—all under the Voyage module.
Finance Approval Flow
The final stage of invoice approval before sending to counterparties. In Marlo, finance users approve after operational and chartering teams have reviewed the invoice.
Final Discharge Port
The last port where cargo is offloaded in a voyage. Key to voyage closure in Marlo and contributes to voyage duration, laytime, and EU ETS reporting.
Fund Transfer
In Marlo’s Banking module, users can initiate payments to vendors or internal accounts once bills are logged and verified.
Funnel Reporting
A reporting approach used by CXOs to drill down from overview KPIs (e.g., receivables) into voyage-level or invoice-level data in Marlo.
Fixed Rate (vs Floating Rate)
A payment term in voyage contracts. Marlo allows rate types to be noted in the Estimate, which helps project accurate P&L.
G
G&A (General and Administrative Expenses)
Overhead costs not directly tied to a specific voyage, such as office salaries or software subscriptions. While not logged directly in Marlo, they are typically managed via accounting integrations and visible in analytics exports.
Gantt Chart
A visual timeline in Marlo’s Operational Dashboard that displays voyage schedules for each vessel. Helps chartering and operations teams manage ongoing, completed, and upcoming voyages.
GRT (Gross Registered Tonnage)
A measure of a vessel’s total internal volume. In Marlo, GRT may be entered as vessel metadata and used in emissions calculations and voyage benchmarking.
GL (General Ledger)
The central record of all accounting entries. Marlo syncs data such as invoices, bills, and credit notes with third-party platforms like Zoho Books and Xero to update the GL.
Geo-fencing (Planned Feature)
A future feature in Marlo where vessel movements could trigger system actions (e.g., arrival alerts) based on location data.
Gross Freight
The total freight amount before deductions like commissions or discounts. In Marlo, this is entered in the Freight Invoice and linked to the final receivable.
Guarantee (Payment or Performance)
A financial commitment provided by a charterer or owner to ensure contract fulfillment. Marlo records such guarantees under custom fields or attachments tied to voyages.
GDPR Compliance
Marlo adheres to GDPR standards by encrypting user data, offering workspace-specific roles, and allowing for permission-based data sharing across modules.
Go-Live Date
The day Marlo is officially implemented in a client’s organization. A project milestone tracked by Marlo onboarding teams.
Global Account (Banking)
In Marlo’s Banking module, users can view balances across currencies and accounts. These are termed Global Accounts for clarity and multi-entity tracking.
Gross Profit
Voyage income minus all voyage expenses. Calculated and visualized in Marlo’s Voyage P&L tab, helping users compare Estimates vs Actuals.
GMS (Global Maritime Sanctions)
Refers to sanctions against vessels, cargoes, or counterparties. Marlo includes a Sanctions Screening tool under Analytics to flag risks in real time.
Gate-In / Gate-Out
Terms often used in container shipping but may appear in dry bulk charter contracts as milestones for laytime. Not tracked directly in Marlo, but referenced in Delay or Laytime tabs.
Governance (Workflow Control)
In Marlo, governance is enforced through Approval Flows, permission-based access, and role assignments for finance, chartering, and operations users.
Goods Description
Cargo details such as type, grade, and handling instructions. Entered in the Cargo Book and pulled into Voyage, Invoice, and Laytime records.
Group Workspace (Multi-Entity)
Marlo supports multiple workspaces for users managing fleets across different regions, subsidiaries, or clients. Each workspace is independently managed with shared analytics views.
Guarantee Letter
An official document provided by the charterer to secure freight or hire payments. In Marlo, these are often attached to voyages as supporting files.
Gross Voyage Days
The total duration of a voyage including delays. Marlo calculates this based on port ETAs/ETDs and logs it in the P&L.
H
Hire (Charter Hire)
The recurring payment made by a charterer to the vessel owner under a Time Charter agreement. In Marlo, charter hire invoices are auto-generated and routed through the approval flow.
Hire Statement
A financial statement issued during Time Charter Out (TCO) voyages detailing the hire amount due. Marlo supports auto-generation of hire statements based on voyage terms and vessel activity.
Hire Rate
The agreed rate at which a vessel is chartered (usually daily). Entered in Marlo’s Estimate or Cargo Book, impacting voyage P&L and charter hire invoices.
Hire Payment
The financial settlement of hire invoices. In Marlo, this is logged under Receivables → Invoice Payments, and can be reconciled against credit notes or overpayments.
Hub Port
A major transshipment or bunkering port such as Singapore or Rotterdam. In Marlo, this influences bunker strategy, delay logs, and DA cost structures.
Handling Charges
Costs related to loading/unloading cargo. Entered in Marlo as part of Port DA or vendor bills and reflected in voyage expenses.
HOA (Heads of Agreement)
A preliminary agreement outlining charter terms before the final Charter Party is signed. May be uploaded as a reference document in Marlo’s Cargo Book.
Hold Cleaning
A common cost in dry bulk operations, especially for agricultural cargoes. Tracked in Marlo through the voyage P&L as a port or voyage-level expense.
Hire Invoice Approval
In Marlo, hire invoices pass through a multi-level approval flow, involving chartering, operations, and finance roles before being sent to the counterparty.
Holiday Delay
Voyage delays due to port holidays. Logged in Marlo under the Delay tab and may impact laytime and demurrage calculations.
Haulage Fee
Applicable in container shipping or inland cargo legs. While not a core Marlo focus, haulage charges can still be recorded as voyage expenses under bills.
Hire Payment Terms
Agreed-upon terms for payment (e.g., “15 days after invoice date”). Marlo tracks these terms in the Invoice module, affecting the due date and payment reminders.
High-Risk Port
A port flagged for geopolitical or regulatory reasons. Marlo’s Sanctions Screening tool helps identify such ports and counterparties.
Hedge (Financial)
A strategy to offset exposure to fuel or freight volatility. While not directly supported in Marlo, FFAs and market rates in Analytics can inform hedging decisions.
Head Charter
The primary charter party under which a vessel is fixed. Marlo’s Cargo Book references this contract, and supporting documents can be uploaded for tracking.
Hire Calculation Basis
Specifies how hire is calculated (pro-rata, lump sum, etc.). This logic is configured in Marlo’s voyage financial settings and affects invoice accuracy.
Hold Inspection
A pre-loading inspection to verify hold readiness. This may be logged as a Delay or included as a cost in Port DA within Marlo.
Hatch Cover Maintenance
A maintenance activity often budgeted before heavy weather or long voyages. Noted in voyage remarks or bills within Marlo.
Hire Period
Duration of a time charter. Tracked in Marlo as part of the voyage’s commercial terms and used to project revenue in the P&L.
I
ICS (International Chamber of Shipping)
A global trade association influencing maritime safety and regulation. Marlo aligns with ICS-recommended practices via its emissions compliance modules (e.g., EU ETS, CII).
IMO (International Maritime Organization)
The UN agency regulating maritime safety and environmental performance. Marlo’s sustainability tools, including CII and emissions reporting, help shipowners comply with IMO regulations.
Invoice
A financial document issued for freight, hire, or service charges. In Marlo, invoices are generated in the Receivables module, undergo approval flows, and are synced to accounting software.
Invoice Payment
The process of receiving or making payments against an invoice. Marlo tracks these within Receivables (for income) and Payables (for expenses), with overpayment logic enabled.
Invoice Approval Flow
A sequential approval process involving Operations, Chartering, and Finance teams before an invoice is sent. Configurable in Marlo to reflect internal controls.
Invoice Number (Auto-generated)
A unique identifier assigned by Marlo to each invoice, ensuring traceability across platforms and within financial audits.
Invoice Overpayment
Occurs when a customer pays more than the invoice total. In Marlo, this triggers an unallocated amount, which can later be adjusted or issued as a credit note.
Invoice Status
Tracking labels assigned by Marlo: Draft, Pending Approval, Approved, Sent, Paid, Partially Paid, or Overdue — visible in both dashboards and modules.
Internal Notes
Custom annotations added within Marlo invoices, voyages, or estimates. Used to document internal context without affecting client-facing documents.
Integration (Accounting)
Marlo integrates with platforms like Zoho Books, QuickBooks, Xero, and others to automatically sync bills, invoices, credit notes, and payments.
Itemized Billing
Detailed breakdown of services or charges within a single invoice or bill. Marlo supports this via line items, with cost categories and tax fields.
Invoice Template
A customizable format used to generate client-facing invoices in Marlo, including logo, terms, and structured fields like due date, reference number, etc.
Invoice Reminder (Planned Feature)
Upcoming automation to notify clients of pending or overdue invoices via email — expected to enhance receivables efficiency in Marlo.
Internal Voyage
A voyage created for internal tracking or vessel repositioning without external freight. Still tracked in Marlo with cost logs and operational updates.
Invoice Currency
The default or selected billing currency for an invoice. Marlo supports multi-currency billing, with auto-conversion and exchange rate sync from accounting tools.
Invoice Reference
A tag or external number (e.g., charter party reference) linked to an invoice. Stored in Marlo’s invoice metadata and used for reconciliation.
Invoice Type
In Marlo, invoices are categorized by type: Freight, Hire, Demurrage, Miscellaneous, etc. This classification helps with reporting and accounting sync.
Invoice Allocation
The linking of a received payment to one or more invoices. Marlo automates allocation logic when exact matches are found or allows manual adjustment.
J
Joint Venture (JV)
A commercial arrangement between two or more companies sharing vessel ownership or chartering responsibilities. In Marlo, JVs can be managed using workspace segmentation or tagged via voyage metadata.
Journal Entry
A financial transaction manually entered into an accounting system. While Marlo doesn’t create journal entries directly, it syncs approved invoices, bills, and credit notes with accounting platforms that log them.
Jurisdiction
The legal region under which a contract or invoice falls. Important for tax compliance, and may be referenced in Marlo’s invoice footer, especially for multi-country operations.
Jetty Delay
Delay due to berth or jetty unavailability at the loading/discharge port. In Marlo, such delays are recorded under the Delay tab and may affect laytime or voyage duration.
Just-in-Time (JIT) Arrival
A voyage strategy where the vessel reduces speed to arrive precisely at berth availability, optimizing fuel use. Marlo captures ETA and bunker usage data for JIT analysis.
Judgment-Based Valuation
When vessel value is determined manually rather than using automated market models. Marlo allows for both automated and manual valuation inputs in the Analytics → Valuation module.
Joint Account (Banking)
A virtual or real-world account held by multiple entities. While Marlo does not yet offer multi-owner accounts, shared banking workspaces can simulate this for certain clients.
Jettison Clause
A clause in charter parties referring to cargo being thrown overboard for safety. While not a Marlo feature, voyage remarks or attachments can reference such clauses.
Job Role (User Access)
In Marlo, job roles like Chartering Manager, Operations Manager, and Finance Manager determine access to modules, actions, and approval flows.
Journey Data
All voyage-related metrics — ETA, speed, ports, bunker usage — stored in Marlo’s Voyage module, used for both operational tracking and analytics reporting.
Jurisdictional Taxation
Tax handling based on the legal location of the charterer or cargo. Marlo invoices can be configured to show location-based tax logic for compliance.
Judicial Lien
A court-ordered claim on a vessel or cargo for unpaid dues. In Marlo, such risks may be recorded in voyage remarks or during sanctions and credit screening.
Jettison Cost Impact
Loss of freight or cargo due to emergency discharge. Although rare, this can be manually reflected in Marlo’s voyage P&L as an exceptional adjustment.
Job Queue (System Performance)
Refers to background syncing or automation tasks in Marlo, such as invoice syncing with Xero or PDF generation. Ensures system scalability for high-volume users.
Justification Note
A free-text field often used in approval flows where operations or chartering teams explain invoice values, voyage delays, or credit note reasons.
Joint Liability (Finance)
Shared financial responsibility, often in JVs. Marlo allows tagging of counterparties and owners on voyages for clarity in shared financial obligations.
K
KPI (Key Performance Indicator)
Quantifiable metrics used to evaluate success across voyages, finances, and sustainability. Marlo dashboards (Overview, Operational, Financial) present real-time KPIs such as on-time voyage % or receivables aging.
Knots (kt)
Unit of speed used for vessel movement — 1 knot = 1 nautical mile per hour. Logged in Marlo’s Voyage module and used to estimate fuel consumption and ETA.
KYC (Know Your Customer)
A compliance process that verifies the identity and risk level of counterparties. Marlo enables KYC support through integration with Sanctions Screening tools.
Kickback (Address Commission)
An informal term for Address Commission. In Marlo, this is recorded as a commission bill tied to the charterer, without requiring approval flow.
Key Port
A frequently used strategic port, often bookmarked for faster DA and cost logging. Marlo allows users to reuse port templates across voyages.
Keel Laying Date
The start of a vessel’s construction. While not directly tracked in Marlo, this metadata can be stored under Vessel Master Data for valuation or documentation purposes.
Knot Costing
A method of voyage planning that accounts for speed-versus-cost tradeoffs. In Marlo, this is reflected in the Estimate module, where varying speed affects bunkers and margin.
KYC Document Upload
In Marlo, users can attach compliance documents to counterparty records, including IDs, contracts, or sanctions clearance proofs.
Kernel Cargo
Used in dry bulk — e.g., palm kernel or corn kernel. In Marlo’s Cargo Book, users can classify cargo by commodity, affecting market rate selection and operational handling.
Kickoff Call (Implementation)
The initial client meeting during Marlo onboarding to align workflows, integrations, and modules. A best practice in successful SaaS rollouts.
Knowledge Base
Marlo’s structured product help documentation covering modules, glossary, tutorials, and compliance topics. Built for both SEO visibility and in-app user guidance.
Known Consignor
A pre-vetted cargo sender with expedited port clearance. In Marlo, this designation can be applied under Counterparty Profiles for risk flagging.
KYC Flags (Risk Level)
Automated tags (Low, Medium, High Risk) applied in Marlo to counterparties using Sanctions and KYC data to trigger alerts or block invoice processing.
Kilolitre (KL)
A volume unit used in liquid cargo or bunker measurement. Bunker inputs in Marlo accept KL, MT, or BBL based on user preference and port documentation.
Key User (Admin Role)
A Marlo workspace user who holds elevated permissions — often in charge of approvals, module access setup, and finance operations.
Knowledge Transfer
Training and documentation provided during onboarding or when new Marlo modules go live, ensuring user adoption and workflow alignment.
Keepwell Agreement
A financial support contract between parent and subsidiary entities. Not tracked by default, but referenced in Marlo’s Loans or Statements module for repayment backing.
L
Laycan (Laydays and Cancelling)
The agreed date range for when the vessel must arrive at the loading port. Logged in Marlo’s Cargo Book and used to plan voyage timelines and avoid breach penalties.
Laytime
The amount of time agreed for loading or discharging cargo. Tracked in Marlo’s Laytime tab, which also calculates demurrage or dispatch automatically.
LOI (Letter of Indemnity)
A legal document used to waive liability (e.g., delivering cargo without a B/L). In Marlo, LOIs can be attached to voyages or invoices for compliance.
Lumpsum Freight
A single fixed freight amount agreed regardless of cargo weight/volume. This can be selected as a pricing method in Marlo’s Estimate and Freight Invoice modules.
Lightering
Transfer of cargo from one vessel to another, often offshore. In Marlo, this may result in additional port calls, costs, and delay entries within a voyage.
Live Voyage
An ongoing voyage with assigned vessel, cargo, ETA/ETD, bunker planning, and cost tracking. In Marlo, it appears in the Operational Dashboard and Voyage module.
Loans
Debt obligations tied to a vessel or company. Marlo’s Loans module allows tracking of principal, interest, tenure, and repayment schedule with bank-level precision.
Loan Allocation
In Marlo, loans can be allocated to a specific vessel and voyage, ensuring clear financial association and visibility in analytics.
Loan Covenant
Conditions set by lenders tied to financial health or asset use. Marlo allows tracking of covenants within the Loans tab to avoid breach and support valuation.
Line Item (Invoice or Bill)
A granular entry in an invoice or bill showing cost/service details. Marlo supports multiple line items with taxes, CoA mapping, and vendor descriptions.
Logistics Partner
Vendors responsible for inland haulage or transshipment. In Marlo, these can be added as counterparties and linked to bills under Port Calls or Voyage Costs.
Liner Terms
Freight terms that include standard loading/unloading costs. Marlo allows this to be noted under Cargo Book or Estimate remarks for revenue planning.
Loading Port
The first port where cargo is loaded onto the vessel. Tracked in Marlo’s Voyage tab, impacting voyage duration, port costs, and CII/ETS reporting.
Laytime Calculation
Automated demurrage or dispatch calculator based on port arrival/departure times. In Marlo, it pulls data from port logs and contractual laytime clauses.
Linked Workspace
In multi-entity setups, Marlo allows users to view and manage data across linked workspaces (e.g., different regions or fleets) while keeping access permissions intact.
Ledger Sync
The backend syncing of Marlo bills and invoices with an external general ledger via platforms like Xero, Zoho Books, QuickBooks, etc.
Last Port of Call
The vessel’s most recent port before its current or next leg. Used in Marlo for EU ETS tracking, bunker planning, and ETA projections.
L/C (Letter of Credit)
A financial instrument ensuring payment security. Not a core Marlo feature, but details can be added to the invoice notes or attached to a voyage.
M
Market Rates
A module in Marlo that provides real-time or manually entered freight benchmarks (e.g., Baltic Dry Index, vessel hire rates). Helps chartering managers create accurate estimates and valuations.
Margin (Voyage Profit Margin)
The percentage profit from a voyage, calculated as earnings minus costs. Marlo calculates margin within the Voyage P&L, comparing estimates to actuals.
MYR (Marlo Yearly Revenue)
Refers to company-wide freight and hire income tracked over time. In Marlo, this can be visualized in Analytics and Dashboards for CXO insight.
Miscellaneous Charges
Non-standard fees such as canal transit, hold cleaning, or surveyor charges. In Marlo, these are added as expense line items within bills or estimates.
Market Valuation (Vessel or Fleet)
Estimated vessel or fleet value based on current market data. Tracked in Marlo’s Analytics → Valuation module and used for loan and risk reporting.
Manual Invoice
An invoice created manually outside of the voyage flow — often for one-off services or adjustments. Marlo supports manual invoice generation in Receivables.
Maritime Sanctions
Trade restrictions against vessels, cargo, ports, or counterparties. Marlo includes a Sanctions Screening tool to help ensure compliance.
Module Access
Refers to Marlo’s user permission settings that control access to modules like Chartering, Finance, Operations, etc., based on job roles.
Multi-Currency Support
Marlo allows users to bill and pay in multiple currencies, with exchange rate mapping and integration with accounting software like Xero or Zoho Books.
Milestone (Voyage or Workflow)
Key events like “Vessel Sailed” or “Invoice Approved.” Marlo logs milestones in workflows and dashboards to enhance traceability and performance reviews.
Margin Adjustment
A change in estimated profit due to freight renegotiation, delays, or cost increases. In Marlo, it reflects in Estimate and P&L comparisons.
Miscellaneous Invoice
An invoice not tied to a specific voyage but needed for administrative charges, rebates, or off-hire settlements. Handled in Marlo’s Receivables module.
Matching (Payments to Invoices)
The process of reconciling received payments with issued invoices. Marlo supports auto-matching when amounts and references align.
Maritime Analytics
Refers to insights drawn from voyage, finance, sustainability, and operational data. Marlo centralizes this under Analytics — including Cashflow, CII, and Sanctions modules.
Manager Dashboard
A personalized dashboard in Marlo tailored to the user’s role (e.g., Chartering Manager sees fixtures; Finance Manager sees receivables/payables, etc.)
Master Vessel Data
A vessel’s profile in Marlo including IMO number, DWT, ownership, fuel types, and historical voyages — used across modules.
Monthly Payout Calendar
A widget in Marlo’s Overview Dashboard showing upcoming approved payouts by due date — helping finance teams with cashflow planning.
Module-Level Approval Flow
Marlo’s flexible system that lets users set up custom approval logic per module — e.g., Invoices require Operations + Finance approval, Bills may only need one.
Manual Bunker Entry
For vessels that do not auto-sync fuel data, Marlo allows manual bunker entries by voyage, which power both CII and EU ETS tracking.
N
NVOCC (Non-Vessel Operating Common Carrier)
A freight forwarder who books space and issues bills of lading without operating their own vessels. In Marlo, such parties can be added as Counterparties and linked to receivables or cargo fixtures.
NOI (Notice of Readiness Issued)
A declaration from the vessel to the port stating it’s ready to load/discharge. In Marlo, NOI dates are recorded to trigger laytime calculations and port cost entries.
NOR (Notice of Readiness)
A document indicating a vessel is ready for operations. In Marlo, NOR timestamps help calculate demurrage, dispatch, and voyage milestones.
Net Freight
Freight amount after deducting commissions, discounts, and taxes. Marlo calculates this automatically in Freight Invoices using pre-set deduction logic.
Net Payable
The final amount owed after all adjustments, taxes, or credits. Displayed on Vendor Bills and Receivables in Marlo’s finance modules.
Non-Productive Time (NPT)
Unplanned delays that do not generate revenue — such as waiting on weather or berth. In Marlo, NPT is logged in the Delay tab and impacts the voyage P&L.
Notes (Internal/External)
Free-text fields in Marlo where users add internal comments (not client-visible) or external notes (shown on invoices or bills).
Nominated Agent
A port agent selected by either the shipowner or charterer. In Marlo, agents are linked to Port Calls, DA entries, and Port Cost breakdowns.
Nautical Mile (NM)
A maritime distance unit used in route planning and speed calculation. Marlo uses NM data in the Estimate and Bunker planning modules.
Name of Charterer/Owner
Recorded in Marlo’s Cargo Book and voyage summary to ensure traceability of all commercial agreements and financial links.
Net Income (Voyage)
Voyage revenue minus all voyage-specific expenses. Marlo presents this in the Voyage P&L tab and financial dashboards for margin visibility.
New Fixture
A newly confirmed cargo or vessel booking. In Marlo, it’s created via the Cargo Book module and linked to a specific voyage and estimate.
Notification Settings
User-configurable alerts in Marlo for events like invoice approvals, overdue payments, or voyage delays. Keeps teams informed in real time.
Non-Business Day (Holiday)
Public holidays or weekends that pause laytime. Marlo allows for these to be configured or recognized in the Laytime calculator to ensure correct demurrage/dispatch logic.
NAV (Net Asset Value)
The total value of company assets (vessels, receivables, etc.) minus liabilities. Marlo doesn’t show NAV directly, but components like Valuation and Loans can support its calculation.
Negotiation History
A log of rate discussions, terms, and counters during chartering. While not formally logged in Marlo, users can capture this in Cargo Book notes or as attached PDFs.
Non-Recurring Expense
One-time costs such as dry docking or inspections. In Marlo, these are logged as voyage or vessel-level costs and can be marked for exclusion in recurring P&L comparisons.
Here’s the glossary for Letter O, featuring 15+ detailed, SEO- and GEO-optimized terms fully relevant to Marlo’s maritime chartering, operations, financial workflows, and compliance modules.
O
Off-Hire
A period during which a chartered vessel is not earning hire (due to breakdown, maintenance, etc.). In Marlo, off-hire time can be tracked under voyage remarks or as a revenue impact in Voyage P&L.
Operations Manager
A key Marlo user role responsible for managing voyages, delays, port calls, bunker planning, and approvals. The Operational Dashboard is tailored for this role.
Operational Dashboard
One of Marlo’s three core dashboards. It presents a Gantt chart of vessel voyages, tabs for P&L, Chartering, Operations, Agents, and live voyage status to help manage operational performance.
Overpayment (Receivables)
When a client pays more than the invoice value. Marlo logs this as an Unallocated Amount, which can later be adjusted, refunded, or applied to future invoices.
Overdue Invoice
An invoice not paid by its due date. Marlo flags these in Receivables and the Financial Dashboard, enabling Finance Managers to act quickly.
Outward Port Call
The vessel’s final port before ending a voyage or repositioning. Tracked in Marlo to close out voyage expenses, fuel usage, and emissions logs.
Owner (Vessel Owner)
The party that owns the vessel. In Marlo, owners are recorded in the Vessel Master, and also as counterparties in Time Charter In or Bareboat arrangements.
Overage (Extra Days or Quantity)
Extra cargo or time used beyond the contracted limits. In Marlo, this may trigger demurrage billing or penalties, logged via the Laytime tab or Invoice module.
On-Hire Survey
A condition survey conducted when a vessel is delivered under charter. In Marlo, this can be recorded as a bill and attached to the voyage documentation.
Off-Hire Survey
Performed when redelivering a vessel to its owner. Marlo tracks these as voyage-end costs, and they appear in actual voyage expenses.
Operations Remarks
Free-text or templated comments entered by the operations team in Marlo’s Voyage module, used to log special instructions, incident notes, or port-specific challenges.
Outstanding Balance
The remaining unpaid amount on an invoice or vendor bill. Visible in Marlo’s Receivables and Payables, often color-coded for overdue alerts.
Off-Port Limits (OPL)
A location near a port but outside legal harbor limits. Vessels may anchor here to avoid port dues. In Marlo, delays or bunker stops at OPL can be logged under Delay or Port tabs.
Operational Delay
Any delay related to port congestion, slow cargo handling, or documentation. Tracked in Marlo’s Delay tab, which calculates the effect on voyage margin and laytime.
Owner’s Account
Expenses borne by the vessel owner, such as hull cleaning or maintenance. In Marlo, these can be flagged under Bill line items and excluded from charterer P&L where needed.
Open Position
An available vessel awaiting a fixture. While Marlo does not function as a marketplace, users can note open positions in Vessel or Cargo Book remarks.
Overage Clause
A clause in charter contracts specifying penalties for exceeding agreed time or cargo. In Marlo, its financial impact is entered manually into bills or P&L adjustments.
P
P&L (Profit & Loss Statement)
A core Marlo feature showing revenue vs expenses per voyage. The Voyage P&L tab helps users compare estimated and actual profit, supporting chartering and finance teams.
Payables
Marlo’s module for managing bills owed to vendors, port agents, suppliers, or brokers. Users can add bills, approve them, track due dates, and initiate payments.
Port Call
An event in a voyage where a vessel arrives at a port. In Marlo, each Port tab logs arrival/departure, port costs, delay, and operational remarks.
Port DA (Disbursement Account)
A document from port agents listing port expenses. In Marlo, these are uploaded as bills, often with pre-filled templates to standardize recurring agents.
Payment Calendar
A Finance Dashboard widget in Marlo showing all upcoming payout dates, sorted by urgency. Helps Finance Managers plan liquidity and manage vendor relationships.
Principal (Loan)
The original loan amount taken, typically against a vessel or voyage. Marlo’s Loans module tracks principal, interest, tenure, and repayment schedule.
Partial Payment
When an invoice or bill is paid in parts. Marlo allows partial allocation of payments and reflects remaining balances in the Receivables/Payables module.
Payout (Banking)
A direct payment initiated from Marlo to a vendor, port agent, or supplier, after invoice or bill approval. Controlled by finance roles with access to the Banking module.
Port Agent
A counterparty who handles port logistics, documentation, and charges. In Marlo, agents are added to voyages and their costs are logged in Port tabs and Payables.
Payment Term
The agreed time for settling an invoice or bill (e.g., Net 15, Net 30). Marlo allows setting default terms per counterparty or invoice for due-date tracking.
Port Delay
Delays due to congestion, strikes, or equipment failure at ports. Logged in Marlo’s Delay tab, and contributes to laytime, off-hire, or P&L impact.
Payment Method
Options like bank transfer, wire, or wallet. In Marlo, the Banking module allows users to set payment methods per transaction for accurate payout processing.
Port Rotation
The sequence of ports visited in a voyage. In Marlo, this is defined in the Voyage module, where each port call logs its role (load, discharge, bunkering).
Pricing Method (Estimate)
Defines how freight or hire is calculated — per ton, lumpsum, sliding scale, etc. In Marlo, selectable during Estimate creation to match the charter party.
Platform Settings
Admin-accessible configuration area where workspace defaults, tax rates, currencies, permissions, and integration credentials are managed in Marlo.
Principal Owner
The main owner of a vessel. Defined in Marlo’s Vessel Master and used in chartering logic for Time Charter In (TCI) or Bareboat agreements.
POD (Port of Discharge)
The final port where cargo is offloaded. In Marlo, this is logged in the voyage structure and affects laytime, discharge costs, and EU ETS data.
POL (Port of Loading)
The initial port where cargo is loaded. Affects voyage duration, laytime, and bunker planning — all captured in Marlo.
Purchase Invoice (Bill)
A bill received from a supplier for services rendered. In Marlo, created in Payables, categorized by Chart of Accounts, and sent through approval flow.
Panel Rates (Freight Index)
Standardized freight rates published by shipping exchanges. In Marlo, Market Rates can be set manually or synced for comparison during estimating.
Q
Quotation (Estimate)
A formal price offer to a charterer for transporting cargo. In Marlo, quotations are created through the Estimate module, factoring in distance, bunker, port, and commission costs.
QuickBooks
One of the accounting platforms Marlo integrates with. Users can sync invoices, bills, payments, and credit notes directly between Marlo and QuickBooks Online.
Qualified Counterparty
A vetted party deemed low-risk for chartering or financial dealings. In Marlo, counterparties are flagged based on KYC, sanctions screening, and past payment performance.
Quota (Cargo Allotment)
A contractual volume of cargo to be moved over a period. In Marlo, quotas can be tracked using voyage grouping, recurring estimates, and P&L analysis.
Quarterly Report (Analytics)
A financial or operational performance summary generated every 3 months. In Marlo, this can be produced from Analytics or downloaded from Dashboards.
Quoted Freight Rate
The rate proposed to a customer for shipping their cargo, either per ton, per day, or as a lumpsum. Captured in Marlo during estimate or fixture creation.
Quality of Bunker (FO/DO)
The grade of fuel oil (FO) or diesel oil (DO) used during the voyage. Logged in Marlo’s Bunker tab for emissions compliance (CII/EU ETS).
Q88 (Questionnaire 88)
A standardized document outlining vessel specifications. While not directly stored in Marlo, users often upload it under the Vessel profile as reference.
Quotation Validity
The time period during which a quoted rate is valid. Marlo allows this to be noted in the Estimate remarks and exported in the quotation PDF.
Quick Sync (API)
A Marlo feature that ensures near-real-time data sync with accounting software, reducing lag in financial updates and improving workflow efficiency.
Quarterly Cash Flow
A breakdown of inflows and outflows over a quarter. Marlo’s Analytics → Cash Flow module helps finance managers project trends and identify liquidity gaps.
Quoted Voyage Time
The estimated voyage duration proposed in the estimate. Impacts hire, fuel, and laytime — all calculated within Marlo’s Estimate engine.
Quality Check (Cargo or Document)
An internal step where Marlo users validate document accuracy (e.g., invoice data, laytime calculations) before approval. Tracked in workflows or approval flows.
Quota Breach (Sanctions)
When a counterparty violates legal trade limits. Marlo’s Sanctions Screening flags high-risk entities to avoid such breaches in compliance.
Quick Notes
Short, internal remarks entered by users on invoices, voyages, or approvals. These do not appear in external documents and help with internal collaboration.
Qualified User (Permission Control)
Users with elevated privileges in Marlo — e.g., ability to approve invoices, initiate payouts, or access multiple workspaces.
Quotation PDF
A downloadable, client-facing document that includes estimated costs, terms, and port details. Generated from Marlo’s Estimate module in one click.
R
Receivables
Marlo’s core finance module to manage money owed to the company — including invoices, credit notes, and payments. It offers approval flows, overpayment handling, and syncs with accounting tools like Xero, QuickBooks, and Zoho Books.
Receivables Aging Report
A report showing outstanding invoices grouped by due date brackets (e.g., 0–30, 31–60 days). Found in Marlo’s Analytics or Financial Dashboard to track delays and bad debts.
Redelivery (Time Charter)
The return of a chartered vessel to the owner at the end of a Time Charter. Tracked in Marlo’s Voyage module and triggers end-of-voyage workflows like off-hire surveys and final hire invoice.
Report Builder (Planned Feature)
A customizable tool in development for generating voyage, finance, or emissions reports within Marlo based on user-defined parameters and filters.
Remittance Advice
A document confirming that payment has been made for an invoice. In Marlo, remittance PDFs can be uploaded to Receivables or Payables as supporting documentation.
ROE (Return on Equity)
A financial metric evaluating profitability based on shareholders’ equity. While not calculated directly in Marlo, the Valuation and Loans modules provide supporting data.
Rebate (Commission or Refund)
A discount or partial refund offered to charterers or clients. In Marlo, rebates can be recorded as credit notes or adjustments in invoices.
Risk Rating (Counterparty)
A score assigned based on KYC data, sanctions status, payment history, and credit score. Marlo integrates Sanctions and Credit Score Analytics to support this.
Rate Confirmation
A document verifying agreed hire/freight rate. In Marlo, this is part of the Estimate or Cargo Book, and can be exported with remarks and validity.
Receipts
Recorded incoming payments from customers. In Marlo, these are matched against open invoices or marked as unallocated if overpaid.
Refinancing (Loans)
The replacement of an existing loan with a new one under different terms. Marlo’s Loans module allows tracking of refinancing events, updated tenures, and rates.
Recurring Estimate
An estimate template reused across similar voyages or cargoes. Marlo allows saving and cloning of estimates for efficiency and margin consistency.
Reconciliation (Finance)
The process of ensuring Marlo’s financial data matches the external accounting system. Automated via integrations, with exceptions flagged for manual review.
Relet (Sub-Charter)
When a vessel under time charter is re-chartered to another party. In Marlo, both head and sub-charters can be entered via Cargo Book or Voyage module with clear linkage.
Report Download (PDF/Excel)
Most Marlo dashboards and analytics modules offer one-click export options to PDF or Excel for financial, operational, or sustainability reporting.
Round Voyage
A voyage that starts and ends at the same port, common in tramp shipping. Tracked in Marlo with custom route inputs and bunker forecasting.
Routing Instruction
Directives given to the vessel master about port rotation or speed. While not native to Marlo, such instructions can be added as voyage remarks or attached documents.
S
Sanctions Screening
A compliance module in Marlo that flags high-risk vessels, charterers, or ports using third-party data (e.g., OFAC, EU). Essential for legal risk mitigation and due diligence.
Statements (Customer & Vendor)
Marlo’s Statements module lets users generate customer account statements and vendor ledgers — showing all transactions, balances, and outstanding items over a date range.
Sustainability (CII & EU ETS)
A core solution in Marlo focused on compliance with IMO’s Carbon Intensity Indicator (CII) and the EU Emissions Trading System (EU ETS). Users can calculate voyage emissions, manage allowances, and track vessel carbon ratings.
Settlements (Receipts & Payments)
The final resolution of a receivable or payable through payment or receipt. Marlo records full and partial settlements, including overpayments and credit note offsets.
Statement of Facts (SoF)
A port log detailing vessel events like arrival, cargo operations, delays, and departure. Marlo users can attach SoFs to voyages for laytime and demurrage calculations.
Surplus Credit
An overpayment or credit note balance that exceeds the open invoice amount. In Marlo, it is stored as an unallocated amount and can be applied or refunded.
Sanctioned Entity
A flagged counterparty or vessel listed in global watchlists. Marlo blocks invoice/bill creation for such parties unless manually overridden with justification.
Settlement Date
The date on which a financial transaction is finalized. Tracked in Marlo per payment and receipt and synced to the accounting platform.
Scrubber
An exhaust gas cleaning system on vessels to reduce SOx emissions. In Marlo, vessel data fields may include scrubber presence for CII or ETS calculations.
Spot Charter
A one-time charter agreement, typically for a single voyage. Created in Marlo using the Cargo Book, linked to a single voyage and invoicing flow.
Speed vs Consumption Curve
Data showing how vessel speed impacts fuel consumption. Used in Marlo’s Estimate module to simulate cost and emissions under different voyage scenarios.
Statement PDF
A downloadable statement (e.g., for customer receivables or vendor payments). Generated directly from Marlo’s Statements module for sharing or audit purposes.
Ship Owner
Entity that owns the vessel. In Marlo, stored in Vessel Master and linked to voyages, TCI contracts, and billing logic.
Shipper
The party sending cargo. Stored in Marlo’s Cargo Book and linked to freight invoices and voyage contracts.
Sea Trial
A test voyage to check vessel performance. While not directly tracked, such voyages can be marked in Marlo using voyage tags or remarks.
Statement Reconciliation
Process of matching Marlo’s statement with the counterparty’s or accounting system. Exceptions can be flagged using aging reports and transaction history.
Sub-Voyage
A smaller leg or split of the full voyage (e.g., for partial cargo). Marlo supports this using separate port calls and P&L allocations within the same voyage.
Sailing Date
The actual date a vessel departs. In Marlo, recorded per Port Call, triggering milestones, emissions logs, and sometimes demurrage limits.
T
Time Charter (TC)
A chartering agreement where a vessel is hired for a specific period, and the charterer pays hire daily. In Marlo, TCs are created in the Time Charter module, linked to voyages, bills, and owners.
Time Charter In (TCI)
When a company hires a vessel from another owner. In Marlo, TCI contracts include hire invoices, redelivery conditions, and owner-linked counterparties.
Time Charter Out (TCO)
When a company charters out its own vessel. In Marlo, TCO contracts generate revenue invoices, and tracking occurs across Voyage P&L and the Cargo Book.
TC Hire Invoice
An invoice for daily hire charges in a TCI or TCO agreement. Marlo enables automatic or manual creation of hire invoices tied to voyage periods.
Tonnage
The cargo-carrying capacity of a vessel, typically measured in Deadweight Tons (DWT) or Gross Tonnage (GT). Stored in Marlo’s Vessel Master and referenced in estimates and emissions calculations.
Tax Configuration
Marlo allows defining tax rules (e.g., GST, VAT, WHT) per workspace, country, or counterparty, ensuring accurate invoice totals and accounting syncs.
Transaction ID
A unique identifier for payments or receipts. Marlo logs these in the Banking module, and the ID syncs to integrated accounting platforms like Xero or QuickBooks.
Tracking Dashboard
An operational or financial widget in Marlo to monitor voyages, approvals, invoices, or receivables in real-time — part of all core dashboards.
Trade Route
A commonly sailed path between two or more ports. Marlo allows tagging voyages by route to analyze cost per ton, emissions, and margin trends.
Trip Charter
A single voyage agreement under a time charter format. Similar to a spot charter, tracked in Marlo through the Cargo Book and Voyage module.
Terminal Charges
Fees incurred at port terminals (e.g., loading equipment, storage). Added in Marlo as bill line items under the relevant Port Call.
Tank Cleaning
A cost or operation for cleaning cargo tanks (in liquid bulk or product carriers). Logged in Marlo as voyage expenses affecting margin and performance.
Tendering Notice of Readiness (NOR)
Officially informing the port the vessel is ready to load/discharge. Marlo logs NOR tendering to trigger laytime start and record events in Port Logs.
Tug Services
Port fees for assisting vessel berthing or unberthing. Entered in Marlo as port-related costs under DA or Bill sections.
Tracking Emissions (EU ETS / CII)
Marlo’s Sustainability module calculates voyage-level emissions using port data, fuel type, and distance — supporting CII grading and EU ETS compliance.
Tax Withholding (WHT)
Applicable in certain jurisdictions. Marlo supports WHT by allowing users to define tax components per bill/invoice line, ensuring compliant payout totals.
Third-Party Agent
An external service provider like a port agent, surveyor, or broker. In Marlo, these are added as counterparties and linked to voyage and cost flows.
Trial Balance (via Integration)
The accounting snapshot from connected software. Marlo pulls relevant data to reconcile outstanding receivables/payables and match with invoice flows.
U
Unallocated Amount
Funds received or paid that are not yet matched to a specific invoice or bill. In Marlo, these are flagged in Receivables or Payables and can be manually adjusted or applied.
User Role Management
Marlo allows admins to assign specific permissions to users based on roles like Chartering Manager, Operations Manager, or Finance Admin, restricting access by module or action.
Unit of Measurement (UOM)
The standard for quantity tracking (e.g., MT, BBL, CBM). In Marlo, UOM is defined at the estimate, invoice, or vessel fuel level to maintain consistency across financial and operational entries.
Underperformance Clause
A charter party clause penalizing vessels for consuming more fuel or sailing slower than agreed benchmarks. Tracked in Marlo through voyage remarks or financial adjustments.
Unpaid Invoice
An invoice that remains open past its due date. Marlo flags these on the Receivables Dashboard and includes them in the Aging Report.
Upload Document (Attachment)
Users can attach PDFs, Excel files, and SoFs to any voyage, invoice, or counterparty in Marlo — enabling centralized data access for compliance or audit trails.
UTC (Coordinated Universal Time)
Standard time used for logging timestamps (e.g., NOR, arrival, departure). Marlo captures UTC automatically but allows users to enter local port times manually.
User Audit Trail
Marlo maintains an internal log of user actions (e.g., invoice creation, approval, deletion) to enhance accountability and traceability in workflows.
Unmatched Transaction
A payment or receipt that hasn’t been linked to an invoice or bill. Marlo shows unmatched transactions in Banking and Receivables/Payables for review.
Unpaid Bills
Vendor bills that are approved but not yet paid. Displayed in Marlo’s Financial Dashboard and Payables Aging Report, prioritized by due date.
Unit Economics (Per Voyage)
Cost per ton/mile or per day for each voyage. Calculated in Marlo’s Voyage P&L, providing margin intelligence for chartering and financial planning.
Unscheduled Port Call
A port stop not initially planned in the voyage. In Marlo, this is added dynamically in the Port Rotation tab and flagged for margin or compliance impact.
Upload Exchange Rate (FX)
Users can upload or sync exchange rates manually or via API for accurate multi-currency billing and reporting in Marlo’s Finance modules.
Unbilled Expense
A cost incurred (e.g., port cost or tug fee) not yet linked to a vendor bill. Marlo alerts operations teams via the Voyage cost tab for reconciliation.
Usage-Based Analytics
Marlo tracks user activity and engagement across modules (anonymized) to offer optimization tips or detect underutilized features.
Unrealized Gain/Loss
A foreign exchange variation not yet settled. While accounting platforms calculate this, Marlo flags potential exposure in multi-currency Receivables and Payables views.
V
Voyage
A single leg of a vessel’s commercial journey, from one port to another (or multiple). In Marlo, the Voyage module is central to operational tracking, P&L, port events, and emission calculations.
Voyage P&L
Profit and loss view for each voyage, comparing estimates vs actuals. Marlo calculates margin based on revenue, bunker costs, port costs, and miscellaneous expenses.
Vessel Master
A core Marlo data record containing a vessel’s specifications — IMO number, DWT, fuel types, ownership, emissions data — used across estimating, chartering, and compliance modules.
Valuation (Company, Fleet, Vessel)
In Marlo’s Analytics module, valuation reflects market-based worth of individual vessels, entire fleets, or the owning company — used in loans, credit reporting, and performance dashboards.
Vendor Bill
A cost document received from port agents, suppliers, or brokers. In Marlo, these are entered in Payables, tagged with CoA, and pushed through approval workflows.
Vetting (Counterparty or Vessel)
The process of assessing operational and financial credibility. Marlo supports KYC, sanctions checks, and credit score screening to aid vetting.
Vessel Type
Categorizes ships (e.g., bulk carrier, tanker, container). In Marlo, vessel types are assigned in the Vessel Master and used for reporting, estimating, and sustainability calculations.
Voyage Delay
Time lost during a voyage due to congestion, weather, or technical issues. Logged in Marlo’s Delay tab, with impact on laytime and margin.
Valuation Date
The timestamp used to define the current value of a vessel or fleet in analytics. In Marlo, valuation data can be updated periodically or synced with market APIs.
Vessel Fixtures
Confirmed contracts linking a vessel to a voyage or cargo. In Marlo, fixtures are logged via Cargo Book and linked to vessels, brokers, and counterparties.
Variable Cost
Costs that fluctuate with voyage performance (e.g., fuel, port fees). Marlo separates these from fixed costs in Estimate and Voyage P&L views.
Voyage Estimate
A predictive financial model for a planned voyage, based on distance, fuel, port costs, and charter terms. Created in Marlo’s Estimate module, used for decision-making.
Voyage Approval Flow
Custom workflows in Marlo to route voyage creation, edits, or approvals through chartering and operations teams. Enhances compliance and reduces errors.
Vessel Under Management
A vessel operated by the user’s company but potentially owned by another party. Tracked in Marlo with ownership and operation flags for correct accounting and P&L attribution.
Vendor Credit Note
A document issued when a vendor overcharges or service is canceled. Marlo supports credit notes in Payables, which offset open bills or are refunded.
Voyage Timeline
A Gantt-style timeline in Marlo’s Operational Dashboard showing planned and completed voyages across vessels — aiding scheduling and utilization analysis.
Voyage Grouping
Marlo allows voyages to be grouped by vessel, route, or period for better analysis in Analytics and Payout Planning.
W
Workspace
A secure digital environment within Marlo tied to a specific entity, company, or fleet. Each workspace manages its own vessels, users, integrations, and settings, ensuring data segregation and compliance.
Working Capital
The difference between current assets and current liabilities. Marlo supports working capital tracking via Cash Flow Analytics, Receivables, and Payables modules.
Wave Accounting
A cloud-based accounting platform. Marlo integrates with Wave to sync invoices, bills, payments, and reconciliation data — supporting smaller maritime finance teams.
Withholding Tax (WHT)
A tax deducted at source from certain payments. In Marlo, WHT can be configured at the invoice or bill level and reported in the Payables module.
Weather Delay
A voyage delay due to poor weather, impacting cargo ops or port entry. Logged in Marlo’s Delay tab, with optional tagging for off-hire or laytime exemption.
Watchlist (Sanctions)
A list of entities, vessels, or ports under legal or compliance watch. Marlo’s Sanctions Screening flags any match to major watchlists (OFAC, UN, EU).
Wire Transfer (Payout Method)
A common method for paying vendors. In Marlo, wire transfers are logged in the Banking module, and linked to vendor bills upon execution.
Workflow (Approval)
A customizable rule in Marlo that defines how documents (e.g., invoices, payments) are routed for approval. Supports multi-level finance or operations teams.
Withdrawal (Loan Payment)
A loan disbursement recorded in Marlo’s Loans module, showing tranche amount, drawdown date, and linked voyage or vessel.
Waypoint
An intermediate stop or checkpoint in a voyage route. Marlo allows defining waypoints in voyage planning or bunker routing.
Weight Certificate
A document confirming the weight of cargo loaded/discharged. Can be attached to Cargo Book or Voyage documents in Marlo for recordkeeping and laytime validation.
Warranties (Charter Party)
Assurances about vessel performance, age, crew, etc., made during a charter. In Marlo, warranty clauses can be noted in fixture remarks or attached as documents.
Working Days (Laytime)
The days used for loading/unloading cargo. Marlo’s Laytime Calculator accounts for working vs non-working days, weekends, and holidays to determine demurrage or dispatch.
Wallet Balance (Banking)
A future feature in Marlo’s Banking module where users can maintain a prepaid digital wallet to pay multiple vendor bills.
White List (Verified Counterparties)
A list of pre-approved entities. In Marlo, whitelisting can be applied to vendors, agents, or brokers, streamlining approvals and reducing compliance risk.
Weekly Report
A periodic update of voyage or financial performance. Marlo users can generate or export weekly operational and receivables summaries to share with management or clients.
Work-In-Progress (WIP)
Costs or earnings partially recognized for ongoing voyages. In Marlo, Voyage P&L can reflect WIP using actual progress data and voyage completion percentage.
X
Xero
A leading cloud-based accounting software integrated with Marlo. Users can sync invoices, bills, payments, and credit notes bidirectionally, enabling full financial reconciliation.
XML (Extensible Markup Language)
A data format used in digital document exchange. Marlo may export or interact with XML-based e-invoicing standards depending on accounting integration needs.
X-Factor (Voyage Risk Variable)
An informal term used in estimating voyage uncertainties — such as weather, geopolitical risk, or cargo delays. In Marlo, X-factors are reflected in buffer costs or remarks during estimating.
XBRL (eXtensible Business Reporting Language)
A financial data reporting standard. While Marlo doesn’t use XBRL directly, exported financial reports may be converted into XBRL by downstream accounting systems for compliance filing.
Exchange Rate (FX)
Tracked in Marlo across invoices, bills, estimates, and valuation analytics. FX updates can be synced manually or via integration for multi-currency workflows.
Ex-Ship
A shipping term (Incoterm) where the seller delivers cargo to the buyer at the port of discharge. Marlo supports such Incoterms through structured fields in cargo contracts or estimates.
Ex-Works (EXW)
An Incoterm where the buyer takes delivery at the seller’s premises. In Marlo, this may influence cargo voyage planning and cost allocation.
Expense Allocation
While not starting with “X,” expense allocation is essential for cross-voyage, multi-vessel, or loan-based cost spreading in Marlo’s financial modules.
Exchange Loss/Gain
The difference in value caused by foreign currency fluctuation between invoice creation and settlement. In Marlo, this is highlighted in Receivables and Payables, and reconciled via accounting software.
Export Invoice
An invoice raised for international clients. Marlo supports multi-currency export invoices and can auto-include tax treatment or vessel details depending on jurisdiction.
Execution Delay
A delay caused during the execution of voyage operations — e.g., slow document approval, banking cutoffs, or customs clearance. Logged in voyage remarks or delay categories.
Excluded Charges (Charter Party)
Pre-agreed cost exclusions between owner and charterer. Marlo allows tagging such charges in Estimate and Voyage P&L to improve margin transparency.
Excel Export
A common Marlo feature available in most modules — including P&L, Receivables, Payables, Loans, and Statements — for quick offline analysis.
External Loan
A loan issued by a third-party lender (not internal fleet owner). Tracked in Marlo’s Loans module with terms, vessel tags, repayment schedule, and utilization status.
Y
Yield (Voyage Yield)
A measure of voyage profitability, typically calculated as profit per day or per ton-mile. Marlo users can track yield in the Voyage P&L tab, comparing estimated vs actual margins.
Year-To-Date (YTD)
A reporting metric covering data from the beginning of the calendar or fiscal year to the current date. Found across Marlo’s Dashboards and Analytics modules (e.g., YTD Receivables, Cash Flow, P&L).
Yard Stay
The period a vessel spends in dry dock or shipyard for maintenance. Logged in Marlo as off-hire or delay entries, and factored into the operational timeline.
Yard Cost
Costs related to dry docking or vessel retrofits. Entered in Marlo as voyage expenses, especially for periods without revenue generation.
Yellow Card (Compliance Warning)
A term used to denote warnings (e.g., for poor emissions performance or overdue payments). Marlo flags sanction risks, compliance delays, or CII issues through system alerts.
Year-End Closing
The financial process of closing books at the end of the fiscal year. Marlo prepares aging reports, loan summaries, and open receivables that aid this process via accounting integration.
Yacht (Non-Commercial Vessel)
While Marlo is focused on commercial shipping, yacht entries may be used for private charter firms using the platform for financial tracking.
Yard Planning
Scheduling drydock events and coordinating vessel availability. Marlo can record yard periods as voyage gaps or non-revenue delays.
Yard Period
A defined block of time where the vessel is off-service due to shipyard repair or upgrades. Logged in Marlo under voyage status with custom tags.
Yard Agent
A service provider managing shipyard arrangements. In Marlo, added as a counterparty and linked to bills and port-like entries.
Yard Availability
Whether a yard has capacity for drydock. Not a native feature in Marlo, but remarks can be added in voyage planning for downtime visibility.
Yield Loss
Profit lost due to delays, fuel overruns, or underperformance. In Marlo, this is automatically reflected in the Actual vs Estimated P&L comparison.
Year-Based CII Score
Carbon Intensity Indicator (CII) rating for a vessel averaged over a calendar year. Tracked in Marlo’s Sustainability module, affecting emissions compliance strategy.
Yard Movement
Any maneuvering of a vessel within a shipyard or port area. May be logged in Port Remarks for recordkeeping.
Year-End Audit Package
A set of reports compiled for external or internal auditors. In Marlo, this includes statements, loan summaries, receivables aging, and voyage performance data.
Z
Zoho Books
A cloud-based accounting software platform integrated with Marlo. It supports 2-way sync for invoices, credit notes, bills, and payments, enabling smooth reconciliation and financial reporting.
Zone Allowance (Charter Party Clause)
An agreed range of loading/discharging locations considered equivalent for freight rate purposes. In Marlo, zone allowances can be reflected in Estimate remarks or voyage planning.
Zero-Emission Vessel
A ship that produces no greenhouse gas emissions during operations. While rare today, Marlo prepares users for CII and ETS reporting in line with future zero-emission fleets.
Zero-Rated Tax
Tax charged at 0%, often applied to international exports. In Marlo, users can configure zero-rated taxes in the invoice/bill settings per jurisdiction or transaction type.
Zone Differential
A freight adjustment based on loading/discharging zones. Tracked manually in Marlo’s Estimate module under bunker or distance variations.
Zero Delay Target
An internal KPI to complete voyages without delays. In Marlo, delay types (weather, port, mechanical) are logged to help operations teams aim for zero-delay voyages.
Zero Balance Account
A bank account used for holding funds temporarily. In Marlo’s Banking module, payments and receipts can be tied to such accounts with appropriate Chart of Accounts.
Z-Score (Credit Risk Metric)
A financial indicator used to measure credit risk. While not natively calculated in Marlo, external scores can be imported to enhance counterparty risk evaluation.
Zone Port Call
A call to a port within a defined cargo or regulatory zone (e.g., EU ETS). Marlo uses port geotags to classify emissions billing and voyage compliance correctly.
Zero-Based Budgeting
A financial planning method where every cost must be justified from zero. In Marlo, voyage estimates start from scratch, allowing granular justification of all expenses.
Zinc Coated Tanks
Used in certain tanker vessels to prevent corrosion. This data may be stored in Marlo’s Vessel Master for reference in cargo compatibility and chartering terms.
Zonal Emission Billing
Used in EU ETS, where emissions are charged based on sailing within defined zones. Marlo automatically calculates emissions by zone boundary crossings and applies EUA costs accordingly.
Zero-Trust Security
An IT security model followed by Marlo’s cloud platform, ensuring user-level access control, MFA, audit logging, and encryption — part of enterprise-grade data protection.
Zonal Benchmark Rate
A market reference rate applied to specific regional trades. Users can store benchmark data in Market Rates Analytics for comparison during estimating.
Zonal Surcharge
An additional cost applied based on operating in certain high-cost zones (e.g., war zones, ice zones). Tracked in Marlo under miscellaneous voyage costs.
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